Stay in control of your organization’s most valuable assets with collectiveQuartermaster®

Record keeping is critical for law enforcement and other governmental agencies to quickly pull information and assess meaningful information.

collectiveQuartermaster® is the software of choice for law enforcement agencies to manage assets, assign equipment, track officer certification, and much more.

Information is power. Quick and easy information transfer can come down to life or death. collectiveQuartermaster® helps the emergency services industry save more lives by giving them a simple and quick way to enter and retrieve information.

Each year, government agencies are asked to do more with less. Many who wear the uniform are forced to wear many hats. This is where Collective Data can help! Our software helps you build a more efficient process so officers and staff can keep their attention focused on saving lives. *Hardware sold separately

free 15-min. product demonstration

collectiveQuartermaster Display on devices

collectiveQuartermaster® FEATURES

Configurable Screens and Reports

You decide how screens and reports display to provide you with the information you need.

Officer Request Portal

Secure portal for submitting order requests, such as supplies and uniforms, triggering administration to fulfill the request.

Budget and Planning Reports

Budgeting and planning reports are more important than ever, especially when you consider the tight budgets in law enforcement.

Flexible Templates

Default and configurable templates allow flexibility for data entry, issuing items, and reports.

Manage Uniform Information

Each officer has unique uniform needs. Manage them with precision and order supplies only when needed.

Track Licensing and Certifications

Documenting officer training is more important than ever. Never lose or overlook an expiring certification or training.

Automatic Email Alerts

Stay informed of actions, deadlines, scheduled tasks, and security breaches with automatic email alerts.

Track Grants and Funding

Keep a sharp eye on expenditures related to specific grants or funding and produce comprehensive reports for agency requirements.

ADVANTAGES OF collectiveQuartermaster®

Control Every Situation

Having the right tools to do the job efficiently and effectively, means staying in control of every situation. With collectiveQuartermaster®, you will know the location and value of your assets and equipment at all times. This information can be used to justify funding needs, prove your compliance, conduct audits, and reduce liability.

collectiveQuartermaster® makes it easy to track items and gear, including body-worn cameras, uniforms, weapons, and supplies. By adding scanning hardware and enabling barcoding capability, the process of tracking becomes even more streamlined.

Issue gear and equipment and conduct the check-in/check-out process with more precision. collectiveQuartermaster® can be configured to know when a staff member is not authorized to check out a certain item.

Audit security and user activity to know who is doing what in your system. Set user access based on the necessity of their job, including the monitoring of vendor activity. You can quickly and easily see who has done what, by accessing built-in audit reports.

Accommodations for
Any Branch

Governmental agencies, especially those in law enforcement, function in a fast-paced environment where it is critically important that information be collected quickly and correctly. Effective asset management software must be intuitive and ready for action around the clock.

collectiveQuartermaster® allows you to quickly locate information on assets, vendors, and personnel with easy access in print or email formats.

Easily issue equipment using standard sets, such as new-hire, that you configure to meet needs in highly demanding situations. Immediately print or email a receipt for issued equipment, or set an alert for item return scheduling.

Order supplies and maintain equipment levels on-demand, as inventory drops to a set point. Instantly know the location, return dates, and availability of equipment. For accountability, employees can easily e-sign in or out items using a signature pad.

Stay Ahead of Changes

Ever changing governmental regulations will shift the needs of your agency. Remain flexible and adaptable with software that ensures you remain current with these shifting changes.

collectiveQuartermaster® is adaptable and configurable, working seamlessly with other software integrations and hardware including barcode scanners, barcode printers, rugged mobile tablets, and e-signature pads.

Barcode scanners (sold separately) allows you to track items quickly and efficiently, keeping your records up-to-date without taking valuable time away from other tasks. Rugged mobile tablets enable ‘on-the-go’ application, making sure nothing gets missed. Items assigned to personnel with automatic alerts to supervisors, insures your equipment is not misplaced.

Stipends or uniform allowances are easily managed with collectiveQuartermaster®. Monitor service records, awards, certifications, and trainings with auto alerts for upcoming expiration dates and events.

Free Ultimate Asset Guide for Law Enforcement

Download our guide to learn how implementing teh right tools can save you time, decrease costs, and remove potential audit headches.

Download Now

Put our software to work for you


Avoid compliance issues with detailed records. Government regulations change often, but the one thing that remains constant is the requirement to provide detailed information when an audit occurs. Law enforcement and healthcare workers are often dealing with high stress situations that happen very quickly. Data entry and retrieval must be simple, fast, and convenient for the worker. collectiveQuartermaster® helps support your agency by providing an easy way to access records, so nothing gets left out or missed. Quick reporting ensures the right gear is issued and the proper amount of medicine is in stock. There is no limit to the ways collectiveQuartermaster® can be used to keep impeccable records and improve the work you do.


collectiveQuartermaster® is your solution for knowing where every penny goes and analyze if you are spending money wisely. Our detailed and customizable reports give you the accurate information you need to make the right decision. Every item and employee is accounted for, each work order, PO number, grant name/type, and vendor can be counted and tracked. Real-time record keeping, including item check-in and check-out, expiration alerts, and time tracking, allows your agency to stay in control of your assets. This eliminates the costly mistake of misplacing and replacing items without full knowledge of what happened. Knowing where items are, who has them, when they will be returned, and their condition can give you the power to make informed buying decisions.