Keep firefighters safe and departments in compliance

Inventory and Asset Management Software Designed for Fire Departments

Collective Data has developed a comprehensive asset management software solution that helps fire departments stay compliant with the full range of fire and life safety issues for the public and first responders. While local, state, and federal authorities establish their own codes for fire-prevention and emergency laws, the National Fire Protection Association (NFPA) has created more than 200 technical codes and standards as base guidelines.

Our software quickly consolidates information, coordinates assets, and acts with reminders so your department is always up-to-date on apparatus maintenance and team certifications per NFPA standards.

Track Fixed Assets

Battalion Chiefs or Apparatus Operation Managers have a lot of fixed assets to keep track of, including emergency equipment, SCBA, or personal protective equipment. At any time, you may need to know who has what, when assets are due back and when those assets need maintenance or updating.

Our software even allows you to assign responsibility to an employee, customer, or vendor with e-signature functionality.

Accurate Apparatus Inspections

Using real-time inspections, keep your maintenance shop, battalion, and chief up-to-date with how the apparatus is performing and when it is time for repairs.

Create and schedule work orders and maintenance requests quickly from the inspection view. Per the American Public Work Algorithm (APWA), regain full control of maintenance costs, warranties, priorities, and replacement criteria.

Manage Certifications

Since most firefighters respond to medical emergencies, most jurisdictions require them to obtain an EMT, paramedic or any other state required certification. Our unique software sends automated reminders for when your team’s certification or training are about to expire or pass due for you and your team.

The custom workflow automation will send task alerts and notifications to your team so you don’t have to.

Increased Visibility with Reporting

Easily configure and send customized reports in seconds using your pre-made templates or the ad-hoc report generator to stay on top of your inventory and budget.

Reports on any data in the system including location, asset category, assignment and more. Easily customize data with graphs, download and save reports in multiple formats to save up to 50% on reporting time.

Apparatus Replacement

Gain real-time visibility into how your assets are performing and forecast when you need the budget to replace them for up to 30 years. We’ve built a scoring system in compliance with APWA standards that can be customized based on your department’s size and budget giving your fleet department the predictability you need.

Reduce Costly Inventory Errors and Save Time
Track, Manage, and Report

A comprehensive fleet and asset management system releases end-user responsibility and allows assets to be reallocated and tracked throughout your organization. With Collective Data, easily keep records of all your important fire apparatus and emergency equipment, such as fleet or fire truck maintenance, self-contained breathing apparatus (SCBA), and other fire assets.


Ready to see how Collective Data can help solve your unique needs?

Collective Data is intuitive and configurable for any situation. Request a demo below and a member of our team will reach out to you to schedule a call to discuss how collectiveFire can work for you.

Organizations that Trust Collective Data


Is it secure and in compliance with local, state and federal regulations?

With local, state and federal legal issues in play, a system used by fire departments has to be secure. Collective Data software integrates with many leading fuel card providers, GPS systems, accounting software, and more to provide the ability to easily transfer data back and forth without sacrificing features, data security and access control you need. Read more about our software integration capabilities.

What's covered in the demo?

A product specialist will contact you with a few simple questions about your organization’s size, needs, and current process — This will take about 15 minutes. Then, they can offer you a customized solution that will address your needs. They can also explain how to integrate the solution seamlessly with your current process and systems. Get started now by chatting with a product expert or scheduling a demo.

How much does it cost?
What kind of apparatus does it manage?

Our unique software will help you manage all assets, including but not limited to: inventory, fixed assets, people, and facilities. By logging your assets in our software, you will be able to:

  • track individual asset details, including purchase information, life cycle, inspections, repairs, warranty details, and assignment history
  • streamline ordering, approval and signing in-and-out processes
  • receive automated alerts, report and schedule licenses and certifications for all of your team members
Is it barcode-capable?

Yes. Our software is fully barcode-technology compatible with barcode scanners, label printers, and other hardware. We also offer a full range of Zebra® brand hardware to accompany your Collective Data software and complete your toolkit for managing all of your equipment, assets, and gear. (Hardware is optional; however, it complements our software).

What kind of reporting capabilities does it have?

Reports should be clear for all end users. Our ad hoc generator will pull reports automatically, exactly the way you need them. It allows you to easily add graphs and custom totals to share vital information with your team via email in multiple formats, including PDF and CSV, or in print when needed.

There’s not a lot of law enforcement inventory systems out there. When I was researching solutions, I tried to find the top five, and the system that fit all of our criteria was Collective Data. Because it has capabilities beyond tracking equipment and uniforms, that’s what really sold my higher-ups. The system can also do fleet management and ordinance. The Department of Safety can expand on using this program.

Gary “Lane” Phillips
Tennessee Department of Public Safety (TDPS)

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