Follow up on some of the latest improvements and updates on the Collective Data platform.
You can now serialize inventory when receiving items through Purchase Orders!
These serial numbers can either be set to auto-increment after the first one entered, or you can enter them manually.
Once an item is serialized, you can assign its specific serial number to an employee.
To better align with industry standards, the ellipsis icon located on fields has been replaced with a pop-out icon. It will now be referred to as the “Go To” icon, while maintaining all existing functionality.
We’ve made some key updates to Employee Inspections to improve efficiency and accuracy:
View Issued Inventory Quantities – The Perform Inspection view now displays the quantities of issued inventory, so you can easily see how many items an employee should have.
Quickly Add Issued Items to Inspections – Creating inspections for issued items is now easier than ever. With just one click, all issued inventory items will automatically be included in the employee’s inspection.
New “Performed by” Option – Employee Inspections now support a “Performed by” field, allowing you to specify who conducted the inspection. This means you can track both the inspecting employee and the inspected employee within the Inspection Management view.
These enhancements streamline the inspection process, ensuring greater accuracy and ease of use.
Collective Data is proud to offer VIN Decoding for assets, automatically populating key fields in the application with data sourced directly from the National Highway Traffic Safety Administration (NHTSA) VIN Decoder. If an invalid VIN is detected, a warning message from NHTSA will be available by clicking the button next to the VIN field.
We’ve recently expanded this feature to include even more details! Now, if the information is available in NHTSA, it can be seamlessly imported into our application. Here are all the fields that can be brought in:
Enjoy more comprehensive asset details with this enhanced VIN Decoding update!
We now have an Asset Registration Import! No more manually entering in, one by one, when multiple vehicles had their registrations updated; you can simply import these in via the import process! This also works to get initial registrations for your fleet in. If this isn’t something you’ve been tracking, now is the perfect time to start!
We’re excited to introduce the Inventory Catalog Book, complementing the Asset Catalog Book released in November!
This new feature allows you to print a catalog of your inventory, complete with corresponding barcodes, making scanning easier and more efficient.
A new setting in Organization Settings now allows you to select a Fiscal Year option for viewing Work Order Counts in Mission Control. This is useful for organizations that do not run on a January-December calendar year. If your organization does have a fiscal year of January-December, you do not need to change anything in your application.
We’ve introduced a new feature designed to enhance the item issue workflow! You can now ensure that specific Asset Categories must be inspected before being re-issued. This addition improves safety and accountability by requiring inspections to be completed and reviewed before assets are put back into circulation.
We’re excited to share an update to the Asset Attachments workflow, making it easier and more intuitive to manage asset attachments. For a detailed walkthrough, check out the User Guide: Asset – Attachments topic.
Highlights include:
On the Work Order view, the repair history of an asset can now be seen on the right side under the Asset Info section. This will make it easy for your Technicians to see the Repair History and all the details on the same page without needing to print or flip through tabs on their browser. For Shop Module clients, this can also be seen on the Technician View.
