Secure, Compliant, and Efficient Evidence Tracking
Evidence Management
The Evidence Module in the Collective Data application makes it easy to manage and keep track of evidence collected during operations or investigations. It helps ensure everything is properly logged, stored, and accounted for so you always know where your evidence is and who’s responsible for it.
You can issue evidence to people inside or outside your organization, which simplifies workflows and increases accountability. Generating reports is quick and straightforward, giving you a clear chain of custody to support compliance and transparency.
Key Features of Evidence Management
- Comprehensive Chain-of-Custody Tracking
Every item is meticulously logged, ensuring an unbroken, auditable history of who handled it, when, and why.
- Secure Digital Records & Audit Trails
- Barcode & RFID Scanning for Rapid Processing
- Configurable Permissions & Access Control
Evidence Management Made Simple
Managing evidence shouldn’t be complicated. Collective Data gives agencies a secure, centralized system that keeps everything accurate and easy to track from intake to disposition.
Digital Chain of Custody
With automated chain-of-custody and digital signatures you can ensure compliance and protect the integrity of every piece of evidence.
Smarter, Faster Workflows
Barcoded check-in/check-out and automated notifications replace manual tasks, saving time and reducing errors so staff can focus on what matters most.
Secure and Scalable
Real-time visibility reduces the risk of lost or mishandled items while giving your agency a system that adapts as your needs grow.
Compare Solutions
| Evidence Management Module | RFID Evidence Tracking | |
| Purpose | Digital logging, issuing, and chain of custody | Real-time movement tracking within a facility |
| How It Works | Barcode/RFID scanning at intake, transfers, and disposition | RFID readers installed at secured doors automatically log movement |
| Key Benefit | Ensures compliance and accountability through complete case records | Assists with detecting unauthorized movement, preventing lost evidence and reputational risk |
| Audit & Reporting | Full chain-of-custody reports, digital signatures, automated alerts | Continuous audit logs of all RFID-tagged evidence as it passes through doors |
| Best For | Agencies replacing manual processes with a centralized evidence system | Agencies needing real-time safeguards, especially for high-profile cases or large facilities |
| Use Together | Works seamlessly with RFID tracking for the most secure evidence environment | Adds a second layer of protection when paired with Evidence Management |
RFID Evidence Tracking & Real-Time Facility Visibility
Collective Data’s RFID Evidence Tracking solution adds an extra layer of accountability by monitoring the movement of evidence folders, case files, or sealed evidence bags inside secured facilities. With RFID tags applied and readers installed at doorways, every movement is automatically logged, creating a reliable audit trail without manual scanning.
This solution is not a replacement for a chain-of-custody system- it is a safeguard designed to work alongside existing processes. Agencies gain real-time visibility into when and where evidence passes through secured areas, helping to quickly detect unauthorized movement or missing items before issues escalate.
Key Capabilities
- Automated Doorway Detection – RFID readers instantly capture movement of tagged evidence through secure doors.
- Continuous Audit Log – Every pass-through is recorded digitally, providing a verifiable history.
- Real-Time Alerts – Supervisors can be notified immediately if evidence leaves a controlled area.
- Flexible Tagging – Works with evidence folders, case files, or evidence bags, depending on agency needs.
- Facility-Focused Security – Complements, rather than replaces, your existing evidence management process.
Why It Matters
Lost or mishandled evidence can create compliance risks, compromise cases, and damage public trust. RFID Evidence Tracking provides agencies with an added safeguard: real-time visibility into facility movement, proactive alerts, and the confidence that critical evidence remains exactly where it should be.