Efficiency that drives itself.
Motor Pool Management
Collective Data’s Motor Pool Management module gives you total visibility into every shared vehicle across your organization.
From reservations and checkouts to inspections and reporting, each process flows seamlessly so nothing slips through the cracks. Whether your fleet serves a city department or a corporate operation, your team can manage every reservation with accuracy and confidence.
Manage Your Motor Pool with Precision and Ease
Self-serve reservations
Employees can book anywhere and coordinators see real-time availability.
Self-service kiosks and key cabinets (with 3rd Party key integration)
Issue vehicles around the clock and keep keys secure with historical logs.
Fast check in and check out
Capture all required information easily and update availability instantly across the system.
Pre-checkout and return inspections
Guide staff through photos and pass or fail status, then open work if needed.
Automatic notifications and reminders
Confirm bookings, alert on upcoming returns, and reduce no-shows.
Rate and chargeback tracking
Set rates by vehicle, class, or department, then export billing cleanly.
Management made easy
Monitor utilization, reservations, cancellations, and more.
Efficiency That Drives Itself
With Collective Data’s Motor Pool system, productivity becomes second nature. Coordinators spend less time tracking vehicles and more time keeping them on the road, while drivers experience a faster, simpler check-out process. By eliminating manual steps and automating key workflows, your organization gains time, clarity, and the insight to make smarter fleet-wide decisions.
Higher vehicle readiness
Regular inspections during check out and return help surface issues early to help prevent future downtime.
Fewer bottlenecks at the counter
Kiosks and secure key control (with 3rd party key system integration) shorten lines and enable after-hours pickups.
Better cost recovery
Accurate meters and rate rules simplify internal billing and chargeback.
Right-sized fleets
Utilization insights help eliminate underused units and improve total cost of ownership.
Accountability you can trust
Every assignment and return is time-stamped and audit-ready.
Less manual work
Automation replaces paper forms and phone calls, making self-service the default.
See it in action.
Request a demo today to see how Collective Data’s motor pool system can streamline your processes.