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Collective Data Academy

Welcome to the Collective Data Academy, your go-to learning hub designed to help you master every aspect of our software. With easy-to-follow training videos, you’ll gain insights into fleet, asset, and inventory management at your own pace. Whether you’re new to Collective Data or expanding your knowledge, these tutorials cover everything from basic setup to advanced customization—empowering you to streamline your operations and maximize efficiency. Dive in and start mastering the tools that drive your success!

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Quartermaster
General
Fleet
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Webinars

Join our team for live and on demand webinars focused on helping you get the most out of Collective Data. These sessions walk through key features, demonstrate real workflows, and show how to navigate the system to solve common challenges. Hosted by our in-house experts, each webinar includes a live screen share and Q&A, giving you a closer look at how the software works in real scenarios.

Upcoming Webinars

Inspections and Audits Made Easy: From Vehicles to Evidence Rooms

Routine inspections don’t have to slow operations down. We’ll walk through best practices for pre-trip and post-trip inspections, inventory audits, and compliance checks across departments. Learn how automated inspection workflows boost accountability and help agencies catch issues before they become costly problems.

August 4th, 2026 | 10am CST

Register

Collective Data Academy

Welcome to the Collective Data Academy, your go-to learning hub designed to help you master every aspect of our software. With easy-to-follow training videos, you’ll gain insights into fleet, asset, and inventory management at your own pace. Whether you’re new to Collective Data or expanding your knowledge, these tutorials cover everything from basic setup to advanced customization—empowering you to streamline your operations and maximize efficiency. Dive in and start mastering the tools that drive your success!

To share a video, open the video and click the paper airplane icon in the upper right corner of the video to copy the shareable link.

All
General
Quartermaster
Fleet
Webinar
View More

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General
Quartermaster
Fleet
Webinars

General

Improved Navigation and Features in Our Application

Discover the newest improvements to our application! This update introduces a streamlined left-hand navigation menu, enhanced pinned items, and clearly organized categories for faster access to your most used views. Explore upgraded workflow, smarter report management, and helpful reminders for unsaved work—all designed to simplify your experience and help you get the most out of our platform.
Improved Navigation and Features in Our Application
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Refreshed Work Order View

Discover the new features in the refreshed Work Order View, including improved downtime calculation options and visual updates to key action buttons for easier navigation. You’ll learn how to switch between system-calculated and manual downtime, update downtime fields, and quickly identify reporting tools with added icons. These enhancements aim to make work order management more intuitive and efficient.
Refreshed Work Order View
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Organizational Hierarchy

Learn how to structure your organization within Collective Data for better visibility and reporting. This video covers how to build hierarchy levels, assign leadership roles, and group employees and assets for streamlined management.

Organizational Hierarchy
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Licenses and Certifications Management

Easily manage employee certifications and ensure compliance with Collective Data. This video walks through setting up license tracking, generating reports, and automating reminders to keep your team up to date.
Licenses and Certifications Management
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Creating and Managing Asset Categories

Discover how asset categories help organize and streamline your asset management workflows. This video walks through setting up categories, customizing fields, and using real-world examples to guide your configuration.
Creating and Managing Asset Categories
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Report Selector

Easily generate and customize reports using Collective Data’s report selector. Learn how to search, filter, format, and share reports in just a few clicks.
Report Selector
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User Manager

This video shows how to manage user access and permissions in Collective Data. From creating accounts to testing access levels, you’ll learn how to keep your system secure and well-organized.
User Manager
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Quartermaster

General Application Overview (Quartermaster)

This video provides a comprehensive look at Collective Data’s platform, covering key features like taskbar navigation, item issuance, and record management. Learn how to generate reports, perform inspections, and manage employee and asset data efficiently.
General Application Overview (Quartermaster)
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Limited User Overview (Quartermaster)

Explore how limited users can manage their own information in Collective Data without a license. This video covers viewing employee profiles, submitting item requests, and tracking inspections and certifications.
Limited User Overview
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Inventory Management (Quartermaster)

Get a full walkthrough of inventory management in Collective Data’s system, from navigating the inventory tab to setting reorder points and tracking warehouse stock. Features like barcode automation and FIFO tracking help streamline the process.
Inventory Management
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Asset Management Overview (Quartermaster)

This video guides you through tracking and managing assets such as vehicles and equipment throughout their lifecycle. Learn how to update statuses, schedule maintenance, handle disposals, and store related documents.
Asset Management Overview
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Inventory Categories Overview (Quartermaster)

Learn how to set up and manage inventory categories for better organization and tracking. This video covers issuable types, categorization best practices, and configuration tips.
Inventory Categories
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Mastering the Employee View (Quartermaster)

This step-by-step video shows how to manage employee records, including issued items, certifications, and historical data. Learn how to streamline employee tracking while maintaining accurate records.
Mastering the Employee View (Quartermaster)
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Fleet

Basic Work Order (Fleet)

Learn how to create and manage work orders in Collective Data’s fleet system, from asset selection to tracking labor and vendor services. Perfect for technicians and fleet managers seeking streamlined maintenance workflows.
Basic Work Order
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Work Codes (Fleet)

This video walks you through setting up and customizing work codes to support maintenance operations. Learn how to manage work types, parts, and reporting to enhance workflow accuracy and efficiency.
Work Codes
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