Enabling a Sheriff’s Office to Gain Full Control of Their Inventory
Calcasieu Parish Sheriff’s Office
Location
Lake Charles, LA
Industry
Law Enforcement
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Assets Managed
Enabling a Sheriff’s Office to Gain Full Control of Their Inventory
About the Client
Calcasieu Parish Sheriff’s Office (CPSO) is in Lake Charles, LA. They have approximately 800-900 deputies with over 1000 when fully staffed.
The Challenge
CPSO was in the process of establishing a warehouse that will contain items such as uniforms, belts, batteries, water, copy paper, etc. They did not have a system in place that would be able to track, charge certain departments, issue, return, etc. items such as this. By having these items in stock in their warehouse, they are hoping to decrease the number of PO’s generated daily and to have these items available and on hand.
The Solution
CPSO previously worked with the IBM Maximo and they actually referred them to Collective Data to see if it would fit their needs. They reached out to local and/or neighboring agencies to inquire about what systems were being used.
They demoed numerous software before ultimately choosing Collective Data. They found that some did not provide the essentials of what they were looking for and others were overboard with things that we were never going to use. They decided that Collective Data was the right fit for what they were looking to achieve.
Collective Data has implemented numerous configurations to meet the unique needs of CPSO. While their financial system (POs) operates independently, an integration was built to pull only the specific GL accounts they wanted to view within the platform. Additionally, a tailored “Discard Date” field in one of their warehouses, allowing it to function as an actual date rather than as “Months.” We also created several customized dropdown fields to align with their operational requirements. Furthermore, we adjusted and customized reports to deliver critical information, including total dollar amounts, which have proven invaluable for monthly reconciliations.
Solution Features
- Asset & inventory management
- Issuing in & out equipment
- Capturing re-order points with auto alerts
- Streamlined request and approval process
- Perform inspections to pass audits with ease
- Ordering and receiving items
- Forecasting protective gear expiration
- Managing stipends/employee allowances
- Managing licenses and certifications
- Manage officer training
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