Collective Data Academy

Welcome to the Collective Data Academy, your go-to learning hub designed to help you master every aspect of our software. With easy-to-follow training videos, you’ll gain insights into fleet, asset, and inventory management at your own pace. Whether you’re new to Collective Data or expanding your knowledge, these tutorials cover everything from basic setup to advanced customization—empowering you to streamline your operations and maximize efficiency. Dive in and start mastering the tools that drive your success!

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General

Improved Navigation and Features in Our Application

Discover the newest improvements to our application! This update introduces a streamlined left-hand navigation menu, enhanced pinned items, and clearly organized categories for faster access to your most used views. Explore upgraded workflow, smarter report management, and helpful reminders for unsaved work—all designed to simplify your experience and help you get the most out of our platform.

Refreshed Work Order View

Discover the new features in the refreshed Work Order View, including improved downtime calculation options and visual updates to key action buttons for easier navigation. You’ll learn how to switch between system-calculated and manual downtime, update downtime fields, and quickly identify reporting tools with added icons. These enhancements aim to make work order management more intuitive and efficient.

Organizational Hierarchy

Learn how to structure your organization within Collective Data for better visibility and reporting. This video covers how to build hierarchy levels, assign leadership roles, and group employees and assets for streamlined management.

Licenses and Certifications Management

Easily manage employee certifications and ensure compliance with Collective Data. This video walks through setting up license tracking, generating reports, and automating reminders to keep your team up to date.

Creating and Managing Asset Categories

Discover how asset categories help organize and streamline your asset management workflows. This video walks through setting up categories, customizing fields, and using real-world examples to guide your configuration.

Report Selector

Easily generate and customize reports using Collective Data’s report selector. Learn how to search, filter, format, and share reports in just a few clicks.

User Manager

This video shows how to manage user access and permissions in Collective Data. From creating accounts to testing access levels, you’ll learn how to keep your system secure and well-organized.

Quartermaster

General Application Overview (Quartermaster)

This video provides a comprehensive look at Collective Data’s platform, covering key features like taskbar navigation, item issuance, and record management. Learn how to generate reports, perform inspections, and manage employee and asset data efficiently.

Limited User Overview (Quartermaster)

Explore how limited users can manage their own information in Collective Data without a license. This video covers viewing employee profiles, submitting item requests, and tracking inspections and certifications.

Inventory Management (Quartermaster)

Get a full walkthrough of inventory management in Collective Data’s system, from navigating the inventory tab to setting reorder points and tracking warehouse stock. Features like barcode automation and FIFO tracking help streamline the process.

Asset Management Overview (Quartermaster)

This video guides you through tracking and managing assets such as vehicles and equipment throughout their lifecycle. Learn how to update statuses, schedule maintenance, handle disposals, and store related documents.

Inventory Categories Overview (Quartermaster)

Learn how to set up and manage inventory categories for better organization and tracking. This video covers issuable types, categorization best practices, and configuration tips.

Mastering the Employee View (Quartermaster)

This step-by-step video shows how to manage employee records, including issued items, certifications, and historical data. Learn how to streamline employee tracking while maintaining accurate records.

Fleet

Basic Work Order (Fleet)

Learn how to create and manage work orders in Collective Data’s fleet system, from asset selection to tracking labor and vendor services. Perfect for technicians and fleet managers seeking streamlined maintenance workflows.

Work Codes (Fleet)

This video walks you through setting up and customizing work codes to support maintenance operations. Learn how to manage work types, parts, and reporting to enhance workflow accuracy and efficiency.

Webinars

Join our team for live and on demand webinars focused on helping you get the most out of Collective Data. These sessions walk through key features, demonstrate real workflows, and show how to navigate the system to solve common challenges. Hosted by our in-house experts, each webinar includes a live screen share and Q&A, giving you a closer look at how the software works in real scenarios.

Upcoming Webinars

Streamlining Procurement with Bid Managements

Join us for a hands-on webinar where we’ll walk through the full bid management process in your application. You’ll learn how to create and issue Requests for Quotation (RFQs), track vendor responses, apply scoring criteria, and seamlessly convert winning bids into purchase orders. Whether you’re managing inventory replenishment, sourcing new assets, or evaluating vendor performance, the bid functionality helps your team work smarter and faster.

September 23rd | 10am CST

Past Webinars

Meet Atlas – Your New AI Assistant from Collective Data

Collective Data is stepping into the world of AI- and we’re bringing a new kind of assistant along for the ride. Say hello to Atlas, our brand-new AI-powered user guide assistant designed to make your experience with our platform smoother, faster, and smarter. Join us for a live session to explore how Atlas is making our platform smarter, faster, and easier to use.

Whether you’re configuring assets, managing inventory, or navigating the system, Atlas is designed to give you real-time help and step-by-step guidance—no digging through PDFs, no waiting on support.

Improved Navigation and Features in Our Work Orders, Recalls, and Tire Functionality Improvements Webinar

You asked and we listened. This session highlights new enhancements to Work Orders along with expanded functionality for managing recalls and tire tracking. These updates were developed based on user feedback and are designed to streamline maintenance workflows, improve compliance, and keep your fleet operating at peak performance.

Maximizing Asset Value: Depreciation & Replacement Planning for Law Enforcement & Fleet Managers

Make smarter, budget-conscious decisions with your fleet and equipment. This session explores how to track depreciation, plan for timely replacements, and reduce unnecessary purchases. Learn how law enforcement and fleet professionals can improve asset lifecycle management using real-time data and forecasting tools- all without complex spreadsheets or disconnected systems

Mastering Object Props Manager Webinar

Customize your asset management system using the Object Props Manager. Learn how to tailor fields, dropdowns, and search options without coding, improving data organization and usability.

Asset Audits & Asset Attachments Webinar

Discover best practices for conducting asset audits and managing attachments in this session led by Product Manager Lindsay Carney. Learn how to increase visibility and streamline workflows with these updated features.

Inspections Webinar (Quartermaster-Focused)

Designed for public safety professionals, this webinar covers how to create and manage inspections for personnel and high-value assets. Learn how to automate alerts, ensure compliance, and maintain readiness.

Inspections Webinar (Fleet-Focused)

This session shows how fleet inspections can boost reliability and compliance. Learn how to automate scheduling, track inspections in real-time, and streamline maintenance documentation.

Configurable Dashboards Webinar

Learn how to build and customize dashboards that visualize asset and fleet data in real-time. This no-code solution helps streamline operations and improve decision-making.

Advanced Shop Management Features Webinar

Join Product Manager Lyndsey Carney to explore new shop productivity tools in Collective Data. Topics include appointment scheduling, labor tracking, parts ordering, and real-time notifications to reduce downtime.

Collective Data Academy

Jump to section:

General

Improved Navigation and Features in Our Application

Refreshed Work Order View

Organizational Hierarchy

Licenses and Certifications Management

Creating and Managing Asset Categories

Report Selector

User Manager

Quartermaster

General Application Overview (Quartermaster)

Limited User Overview (Quartermaster)

Inventory Management (Quartermaster)

Asset Management Overview (Quartermaster)

Inventory Categories Overview (Quartermaster)

Mastering the Employee View (Quartermaster)

Fleet

Basic Work Order (Fleet)

Work Codes (Fleet)

Webinars

Upcoming Webinars

Streamlining Procurement with Bid Managements

September 23rd | 10am CST

Past Webinars

Meet Atlas – Your New AI Assistant from Collective Data

Improved Navigation and Features in Our Work Orders, Recalls, and Tire Functionality Improvements Webinar

Maximizing Asset Value: Depreciation & Replacement Planning for Law Enforcement & Fleet Managers

Mastering Object Props Manager Webinar

Asset Audits & Asset Attachments Webinar

Inspections Webinar (Quartermaster-Focused)

Inspections Webinar (Fleet-Focused)

Configurable Dashboards Webinar

Advanced Shop Management Features Webinar

Solutions

Who We Serve

Resources