Enabling a Sheriff’s Office to Gain Full Control of Their Inventory

Calcasieu Parish Sheriff’s Office


Lake Charles, LA


Law Enforcement

Learn how Collective Data software can help consolidate your data and secure data access—see it in action!

Assets Managed

0 +
Inventory Items
0 +
0 +

Enabling a Sheriff’s Office to Gain Full Control of Their Inventory

About the Client

Calcasieu Parish Sheriff’s Office (CPSO) is in Lake Charles, LA. They have approximately 800-900 deputies with over 1000 when fully staffed.  The current sheriff has been in office 20 years and will retire June 30, 2024, with the new sheriff elect taking office July 1, 2024.

The Challenge

CPSO was in the process of establishing a warehouse that will contain items such as uniforms, belts, batteries, water, copy paper, etc.   They did not have a system in place that would be able to track, charge certain departments, issue, return, etc. items such as thisBy having these items in stock in their warehouse, they are hoping to decrease the number of PO’s generated daily and to have these items available and on hand. 

The Solution

CPSO previously worked with the IBM Maximo and they actually referred them to Collective Data to see if it would fit their needs.  They reached out to local and/or neighboring agencies to inquire about what systems were being used.   

They demoed numerous software before ultimately choosing Collective Data.  They found that some did not provide the essentials of what they were looking for and others were overboard with things that we were never going to use.  They decided that Collective Data was the right fit for what they were looking to achieve.    

Collective Data has customized numerous things to suit CPSO.  Their financial system (POs) do not go through Collective Data but we integrated with their financial system to pull over to Collective Data only their GL accounts that they wanted to see in Collective Data.  They also added a “Discard Date” to one of their warehouses as an actual date opposed to “Months.”  Collective Data has created numerous drop down fields to fit their needs. We have tweaked and customized reports that provide CPSO with needed information, total dollar amounts, etc. which are very beneficial for monthly reconciliations.

Solution Features

  • Asset & inventory management 
  • Issuing in & out equipment  
  • Capturing re-order points with auto alerts  
  • Streamlined request and approval process  
  • Perform inspections to pass audits with ease  
  • Ordering and receiving items  
  • Forecasting protective gear expiration  
  • Managing stipends/employee allowances  
  • Managing licenses and certifications  
  • Manage officer training 

Download Our Case Study

Click here to download a sharable version of this case study

“If there is any department out there that is looking for a dependable and all-encompassing software system, go with Collective Data. They know exactly what a police department needs and can develop a system specifically with your department in mind.”
Tracy Pittman
Archive & Supply Supervisor, CPSO

Fleet Management Case Studies

Chatham County Police Department

Solution: Quartermaster
Collective Data won over the evaluation committee with its focus on law enforcement and its needs and its ease of use. The price was just right, and Collective Data could do everything and more that they needed.

Speedy Transport

Solution: Fleet
Speedy Transit had an entire office filled with filing cabinets, and they were using very basic software with limited reporting capabilities that did not allow them to capture enough details. They were looking for a one stop shop to streamline their maintenance and safety compliance costs in one system.

Colorado State Patrol

Solution: Quartermaster
The Colorado State Patrol’s (CSP) main mission is to directly support the State Troopers in the form of supplying them with radios, cell phones, and laptops they require for daily operations. As the IT Communications branch of the Colorado State Patrol, they rely heavily on CollectiveData to account for all of their radio equipment issued out to Troopers, as well as Port of Entry Officers for the entire state.

Chandler Police Department

Solution: Quartermaster
Chandler Police Department has been able to accurately track their inventory without items falling through the cracks, track who has what equipment, when it’s due back for retirement, maintenance or replacement, and set automatic email notifications and reports in order to keep their employees safe without missing anything.

Marion County Public Schools

Solution: Fleet
Marion County Public Schools streamlines their fleet management processes, stays ahead of preventative maintenance and accurately tracks parts inventory and improved technician productivity with time tracking.

Citizens Energy Group

Solution: Fleet
Importing fleet data into one central data hub has allowed this broad-based utility service company to simplify data access for internal and external service staff.