Safe and Reliable Transportation for Students
Marion County Public Schools
Location
Marion County, Florida
Industry
Education
Learn how Collective Data software can help consolidate your data and secure data access—see it in action!
Assets Managed
Enabling the Largest School District in Florida to Ensure Safe and Reliable Transportation for Their Students
About the Client
Marion County Public Schools (MCPS), the largest school district in Florida, serves over 42,000 students across 50 schools in the district. Their commitment is to ensure safe and reliable transportation for every student. With that, it is important for them to stay ahead of maintenance on all their school vehicles to ensure timely and safe transportation.
The Challenge
“We needed a more streamlined and efficient way to manage our large bus fleet with multiple repair shops. From data management to reporting, we were looking for a solution that would help us optimize our resources, make sure repairs and PMs were managed and performed on time, and that we could better manage and track our inventoried parts.” – Paul Grosselfinger, MCPS Fleet Manager
Having used collectiveFleet in a previous role, Paul experienced the benefits of Collective Data’s fleet management system, he believed it would be a strong solution for Marion County Public Schools as well.
The Solution
The ability for Collective Data’s fleet management system to adapt to their specific requirements and real-time reporting were key factors in Paul and the MCPS team’s decision to implement collectiveFleet. With the offered flexibility and customization options, Collective Data worked closely with MCPS to set up reporting formats tailored to their needs. The system was also configured to allow easy allocaiton of buses across different schools and to automatically alert drivers when preventative maintenance is coming due. By implementing collectiveFleet, MCPS has been able to streamline fleet processes, stay ahead of preventative maintenance, accurately track parts inventory and improve technician productivity with time tracking.
Solution Features
- Fleet management
- Automated PM/inspection/registration and cert/MP solution for various types of equipment
- Cloud-based
- Fuel integration
- Ability to track parts inventory and associated PMs
- Technician time tracking
- Accident and claim tracking
- Mobile data entry
- VMRS codes
- Dashboard with important items (out-of-service vehicles, maintenance requests, etc.)
- Reports on vehicle costs, accidents and claims, DOT inspections, billing reports, etc.
Download Our Case Study
Click here to download a sharable version of this case study.
Fleet Management Case Studies
Flagler County Sheriff’s Office
Solution: Quartermaster
The Flagler County Sheriff’s Office streamlined its management of 2,000+ assets by implementing Collective Data’s system, reducing costs, improving visibility, and increasing operational efficiency with real-time tracking and customizable features.
City of Raleigh Police Department
Solution: Quartermaster
The City of Raleigh Police Department manages over 1,700 assets using Collective Data’s inventory management software. This solution streamlined equipment tracking, replaced manual processes, and reduced IT oversight. According to Sr. System Administrator Brian Daniels, it has saved both time and money while improving operational efficiency and accuracy.
Iowa County Wisconsin
Solution: Fleet
Iowa County improved asset tracking, maintenance scheduling, and overall fleet management with Collective Data’s solution, leading to streamlined operations, enhanced reporting accuracy, and better decision-making capabilities.
Calcasieu Parish Sheriff’s Office
Solution: Quartermaster
CPSO evaluated numerous software before ultimately choosing Collective Data. They found that some did not provide the essentials of what they were looking for and others were overboard with things that we were never going to use. They decided that Collective Data was the right fit for what we are looking to achieve.
Chatham County Police Department
Solution: Quartermaster
Collective Data won over the evaluation committee with its focus on law enforcement and its needs and its ease of use. The price was just right, and Collective Data could do everything and more that they needed.
Speedy Transport
Solution: Fleet
Speedy Transit had an entire office filled with filing cabinets, and they were using very basic software with limited reporting capabilities that did not allow them to capture enough details. They were looking for a one stop shop to streamline their maintenance and safety compliance costs in one system.
