Safe and Reliable Transportation for Students

Marion County Public Schools

Location

Marion County, Florida

Industry

Education

Learn how Collective Data software can help consolidate your data and secure data access—see it in action!

Assets Managed

Vehicles
0 +
Technicians
0
Inventory Parts
0
Work Orders per Week
0

Enabling the Largest School District in Florida to Ensure Safe and Reliable Transportation for Their Students

About the Client

Marion County Public Schools (MCPS), the largest school district in Florida, serves over 42,000 students across 50 schools in the district. Their commitment is to ensure safe and reliable transportation for every student. With that, it is important for them to stay ahead of maintenance on all their school vehicles to ensure timely and safe transportation.

The Challenge

“We needed a more streamlined and efficient way to manage our large bus fleet with multiple repair shops. From data management to reporting, we were looking for a solution that would help us optimize our resources, make sure repairs and PMs were managed and performed on time, and that we could better manage and track our inventoried parts.” – Paul Grosselfinger, MCPS Fleet Manager

Having used collectiveFleet in a previous role, Paul experienced the benefits of Collective Data’s fleet management system, he believed it would be a strong solution for Marion County Public Schools as well.

The Solution

The ability for Collective Data’s fleet management system to adapt to their specific requirements and real-time reporting were key factors in Paul and the MCPS team’s decision to implement collectiveFleet. With the offered flexibility and customization options, Collective Data worked closely with MCPS to set up reporting formats tailored to their needs. The system was also configured to allow easy allocaiton of buses across different schools and to automatically alert drivers when preventative maintenance is coming due. By implementing collectiveFleet, MCPS has been able to streamline fleet processes, stay ahead of preventative maintenance, accurately track parts inventory and improve technician productivity with time tracking.

Solution Features

  • Fleet management 
  • Automated PM/inspection/registration and cert/MP solution for various types of equipment
  • Cloud-based
  • Fuel integration
  • Ability to track parts inventory and associated PMs
  • Technician time tracking
  • Accident and claim tracking
  • Mobile data entry
  • VMRS codes
  • Dashboard with important items (out-of-service vehicles, maintenance requests, etc.)
  • Reports on vehicle costs, accidents and claims, DOT inspections, billing reports, etc.

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“We needed a more streamlined and efficient way to manage our large bus fleet with multiple repair shops. From data management to reporting, we were looking for a solution that would help us optimize our resources, make sure repairs and PMs were managed and performed on time, and that we could better manage and track our inventoried parts”
- Paul Grosselfinger
Marion County Public Schools, Fleet Manager

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