Case Study
From Complexity to Clarity: How Fort Lauderdale Centralized Fleet Operations
Assets Managed
ABOUT THE CITY OF FORT LAUDERDALE
The City of Fort Lauderdale is home to more than 184,000 residents and operates a diverse fleet of more than 1,800 vehicles and equipment. The city’s fleet supports multiple departments, including public works, law enforcement, and fire rescue. Assets range from standard automobiles, vans, and pickups to specialized vehicles such as bucket trucks, dump trucks, backhoes, trenchers, loaders, cranes, and compressor trucks. Additionally, the fleet includes fire department pumpers, rescue vehicles, aerial ladders, and both marked and unmarked police vehicles. With a total fleet replacement cost nearing $132,000,000, efficient management of these assets is essential to maintaining city operations.
THE CHALLENGE
The City of Fort Lauderdale needed a centralized fleet management solution that could integrate with its parts provider to streamline work orders, track parts and labor, and bring all fleet-related data into a single system. Their previous processes lacked the flexibility and automation needed to handle the complexity of managing a fleet of this scale. The city sought a solution that would not only improve operational efficiency but also provide real-time data visibility for better decision-making.
THE SOLUTION
Collective Data’s fleet management system was selected for its ability to be fully customized to the city’s specific needs, integrate seamlessly with existing systems, and provide real-time reporting. The platform’s flexibility allowed Collective Data to collaborate closely with the city’s team to implement custom dashboards, billing reports, and key integrations. This ensured that all fleet-related data was consolidated into a single, easy-to-access platform.
SOLUTION FEATURES
- Fleet management
- Automated preventative maintenance and inspection notifications
- Fuel integration with EJ Ward
- Parts integration with Mancon
- Ability to track parts inventory and associated PMs
- Technician time tracking
- Accident and claim tracking
- Mobile data entry
- VMRS codes
- Dashboard and reports with important items (out-of-service vehicles, maintenance requests, downtime, PM compliance, turn time, work orders, etc.)
- Vector Billing report
- Reports on vehicle costs, accidents and claims, inspections, billing reports, etc.
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