Follow up on some of the latest improvements and updates on the Collective Data platform.
We’ve updated the Asset Disposal process to support more detailed documentation when needed. You can now configure specific Asset Categories to require an Asset Disposal Form, beyond just entering a retirement date or inactive reason.
You can now assign default images to Asset Subtypes, making it easier to manage assets that don’t require individual photos such as body armor or light bars. Once a Type and Subtype are selected on an asset record, the image will automatically populate. Existing asset records without images will also display the Subtype image, but any previously uploaded images will remain unchanged.
We’ve made a couple updates to the Item Request process and Issuance Reports.
First, we’ve created an email notification that can be enabled to allow the Item Requestor to receive an email about their request, and a link is included in the email so they can keep track of their request easier.
We also made an update to the Employee Receipt of Item Received report. This now incorporates Color, Size, and Item Styles information.
The Work Order Detail and Work Order History reports now support displaying Inspection details when a Work Order includes an Inspection work code. To view this information, simply check the “Show Inspection Details” option in the report settings in the Report Selector view.
We’ve added support for Distribution Centers (DCs) to help streamline inventory storage and movement. DCs act as centralized hubs where you can store items before distributing them to individual warehouses or locations. These locations are meant solely for holding and transferring inventory—items stored in a DC cannot be issued to employees or used on Work Orders until they are transferred to a regular warehouse.
You can add inventory to a DC manually or through an import, and Purchase Orders can now be received directly into a DC. A new Inventory Distribution Management view makes it easy to manage transfers between warehouses, with options for both general transfers and specific bucket-based transfers. You can also view detailed inventory levels, allocations, reorder settings, and more.
You can now set assets to use auto-incrementing numeric asset numbers for easier and more consistent tracking if you do not have specific numbers to use. Simply enable this in Organization Settings and set your starting number. This feature only works with numerals; you cannot use letters or special characters such as dashes or decimal points.
We’re excited to introduce a new level of flexibility for your Preventative Maintenance scheduling.
Now, you have the power to define exactly when you’d like PM services to start appearing on Work Orders – before they’re due. Set your preferred threshold in days or meters, and ensure your team gets a head start on upcoming maintenance.
Prefer the current setup? No problem. If thresholds aren’t set, your system will continue to function as usual, prompting your shop to add services only when they’re due or overdue.
It’s your maintenance – your way.
Our Recalls feature has been updated with a new visual enhancement to help you better manage recall progress. A completion graph is now displayed in the Recalls view, providing a quick overview of how many vehicles still require attention.
You can easily manage vehicles within a recall by:
These actions help streamline the recall resolution process and ensure accurate tracking.
As a reminder, Collective Data integrates with the National Highway Traffic Safety Administration (NHTSA) to automatically import recall data into your application. This integration is included with your standard fleet functionality! No additional modules are required.
We are excited to announce a new report available for Fleet, called Fleet Health. This report aims to give fleet managers clarity, control, and foresight by turning raw fleet data into meaningful insights supporting smarter maintenance planning, reduced downtime, and cost optimization across the fleet.
With this report, you’ll be able to:
A cover page is also available for this report that gives a quick overview of the totals included in the report.
The badges on the Asset View → Scheduling tab have been updated to give even more information on what items are past due, so you can see at a glance what needs to be taken care of for your vehicle. Now, it takes into account expired registrations and will give the total number of expired services.
Our September Release is here!
