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Changelog

Follow up on some of the latest improvements and updates on the Collective Data platform. 

Fleet: Additional VIN Decoding Options

February 14, 2025

Collective Data is proud to offer VIN Decoding for assets, automatically populating key fields in the application with data sourced directly from the National Highway Traffic Safety Administration (NHTSA) VIN Decoder. If an invalid VIN is detected, a warning message from NHTSA will be available by clicking the button next to the VIN field.

We’ve recently expanded this feature to include even more details! Now, if the information is available in NHTSA, it can be seamlessly imported into our application. Here are all the fields that can be brought in:

  • Year
  • Asset Make/Model
  • Asset Type/Subtype
  • Engine Manufacturer
  • Engine Model
  • Engine HP
  • Fuel Type
  • Gross Vehicle Weight Rating (GVWR)

Enjoy more comprehensive asset details with this enhanced VIN Decoding update!

Fleet: Asset Registration Import

February 14, 2025

We now have an Asset Registration Import! No more manually entering in, one by one, when multiple vehicles had their registrations updated; you can simply import these in via the import process! This also works to get initial registrations for your fleet in. If this isn’t something you’ve been tracking, now is the perfect time to start!

Quartermaster: Inventory Catalog Book

January 8, 2025

We’re excited to introduce the Inventory Catalog Book, complementing the Asset Catalog Book released in November!

This new feature allows you to print a catalog of your inventory, complete with corresponding barcodes, making scanning easier and more efficient.

Fiscal Year Option

January 8, 2025

A new setting in Organization Settings now allows you to select a Fiscal Year option for viewing Work Order Counts in Mission Control. This is useful for organizations that do not run on a January-December calendar year. If your organization does have a fiscal year of January-December, you do not need to change anything in your application.

Quartermaster: Require Inspection Before Re-Issuance

January 8, 2025

We’ve introduced a new feature designed to enhance the item issue workflow! You can now ensure that specific Asset Categories must be inspected before being re-issued. This addition improves safety and accountability by requiring inspections to be completed and reviewed before assets are put back into circulation.

 

Asset Attachments

December 9, 2024

We’re excited to share an update to the Asset Attachments workflow, making it easier and more intuitive to manage asset attachments. For a detailed walkthrough, check out the User Guide: Asset – Attachments topic.

Highlights include:

  • A dedicated Attachments tab is now available on the Asset view. If an asset has attachments, a badge will display the total number of attachments.
  • Attached assets now have a clear callout on the main tab, showing which asset they’re connected to.
  • Clearly visible buttons for attaching and detaching assets make the process quicker and more user-friendly.

Work Order View – Asset Repair History

December 9, 2024

On the Work Order view, the repair history of an asset can now be seen on the right side under the Asset Info section. This will make it easy for your Technicians to see the Repair History and all the details on the same page without needing to print or flip through tabs on their browser. For Shop Module clients, this can also be seen on the Technician View.

Work Order View detailing the past work that has been done on an asset

Asset Audit

December 9, 2024

The Asset Audit view has received a facelift! Now, it’s easier to perform asset audits. If you haven’t used this feature before, it’s a handy way to verify your assets are in the correct storage locations.

Quartermaster – Asset Catalog Book

November 12, 2024

We’re excited to introduce the Asset Catalog Book report. This new report provides a comprehensive catalog of all assets, complete with scannable barcodes to streamline asset issuing and auditing processes. Each entry includes the asset number (also used as the barcode), description, category, type, and location for quick reference. Simply search Asset Catalog Book in the Search Bar to access this report.

Asset Catalog Book - QM

Embedded Videos in User Guide

October 23, 2024

We are beginning to add training videos in the application User Guide. Some are for limited users; you can share the link to the videos to those users in your organization.

New videos are available on the following topics:

  • General Navigation
  • Organization Hierarchy
  • Item Requests (limited users)
  • Performing Inspections (limited users)

Embedded Videos in User Guide

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September 2026

Our September Release is here!

General Updates Report PrintingYou can now print directly from the Reports page without downloading the report first when your report is in PDF view. Printing will also include any highlights or text you’ve added to the report. New Look and Feel for Document and Image TabsWe’re excited to announce that our Documents and Images tabs now feature gallery-style functionality. You can upload multiple images and documents at once by dragging and dropping them in, and everything now displays at the same time – no more clicking through individual line items.All your existing documents and images remain fully accessible…
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August 2026

Our August Release is here! General Updates New Report: Employee License/Certifications We have a new report available that breaks down Employee License/Certifications by their type, so you can easily see who has what license and their due dates.  Chronological Dates on Asset Life Cycle We’ve added a helpful check to the Purchase Date, Received Date, and In Service Date fields on the Asset Life Cycle tab to make sure these dates always make sense in chronological order. Keeping these dates accurate and in the correct sequence is important for calculating your Depreciation correctly and for tracking Warranty coverage windows. Since…
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July 2026

Our July Release is here! General Updates Live Reports The Reports experience has been refreshed! Navigating to Reports in the left-hand menu now displays all available reports in a side panel, where you can filter, group, and set date ranges, all on a single screen. Click Run Report and results load right there; no more bouncing between pages to adjust your selections.When a report is in PDF format, you can use the editing options at the top of the report to type or highlight directly on it. Any changes you make will be preserved when you download the report, so…
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April 2026

Our April Release is here! General Updates Inspections: Required ImagesImages can now be required separately from notes on inspections. Any current inspections in your application will not have any user experience changes, but you can manually update them if desired. Please see the Inspection topic in the User Guide for more information. Warehouse Inactivation + Available Quantity We’ve updated the workflow to prevent a warehouse from being inactivated while it still contains active inventory. All active inventory must be transferred to another active warehouse before the warehouse can be inactivated.Purchase Order Calculation UpdateWe identified and resolved an issue where, in…
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