3 Benefits of Integrating GPS and Fleet Maintenance Systems

GPS solutions offer a variety of benefits. From location data to idle time monitoring to diagnostic code records, they provide tools to help fleets operate more efficiently and help reduce costs. But, that is just one part of the fleet management puzzle. There’s also the fleet information and maintenance side that GPS providers don’t handle. Luckily, the valuable data provided by GPS hardware can be integrated into existing fleet maintenance management systems to help streamline operations.

For example, Collective Data software has the ability to integrate with Networkfleet, one of the industry leaders in GPS, and diagnostic tracking. If an organization has Networkfleet hardware installed on their equipment, that information can be passed directly into the Collective Data system. Some of this data helps drive certain aspects of the software.

Here are 3 benefits of integrating Networkfleet with Collective Data:

Proactive Maintenance

If diagnostic trouble codes (DTCs) are triggered by the vehicle, Networkfleet stores them as entries in their system. With the integration, Collective Data software would grab those diagnostic trouble code entries on a timed basis and add them to the system as seen below.

These trouble codes then automatically create maintenance requests within the system. By automatically generating maintenance requests when diagnostic trouble codes occur, you are able to be more proactive in fixing issues before they become bigger ones. It eliminates having to rely on the driver of the vehicle to report the issue when the check engine light goes on. It’s all too easy for someone to forget to report the issue at the end of the day. Some might even ignore it.

With the diagnostic issues all being logged as maintenance requests automatically, the next time that piece of equipment is worked on the Collective Data system will notify the user that there is a diagnostic issue that should also be looked at.

The user then has the ability to add it to the Work Order and perform normal functions such as adding parts, labor, notes, and more.

Update asset meter/odometer readings automatically

For preventive maintenance that’s based on meters to be effective, equipment meter/odometer readings need to be accurate. By integrating with Networkfleet, all assets in the Collective Data system will always have accurate meter readings because they will be updated automatically. This is extremely beneficial as most meter readings are entered manually in some manner, whether it’s through the software or when filling up the vehicle with fuel (the entering of current mileage is required with many fuel providers).

With accurate meter readings driving preventive maintenance schedules, organizations can be more confident that their PM’s are being performed when they are supposed to be done. This helps remove early or late maintenance on equipment and helps them get the best return on their PM efforts.

Use the data for a variety of reports and functions in the system

The data provided by Networkfleet is also very valuable for use within reports and other functions in the Collective Data fleet management system. Data such as GPS coordinates, odometer, ignition position, speed, and diagnostic codes triggered can all be used in a variety of ways for data analytics and process improvements. This adds even more value of the integration.


Although the benefits mentioned here show how Collective Data integrates with Networkfleet, the same can be achieved with any GPS solution provider that makes the data transfer available. If you currently have a GPS system implemented and want to learn more about how we can integrate, contact us and we’d be happy to provide more information.