Fleet and asset management software helps to simplify the operational process and improve management through easy to access data, automated workflows, and asset tracking.
Diversity in Fleet Management Needs
Managing a fleet of vehicles without a fleet and asset management software in place often entails spreadsheets and many manual processes including the tracking and managing of assets, inventory, equipment, costs and even employees. Organizations that conduct in-house repairs and maintenance often have multiple people involved in their fleet management process. This includes a major need for the transparency of keeping your data all in one easy-to-access place.
While organizations have diverse needs when it comes to their fleet management and operations, it remains constant that reporting and easy-to-access data is essential to a cost effective and smooth-running fleet. With so many moving parts and people involved in the fleet management process, a software solution designed specifically for managing fleet is the most efficient way to record and analyze your data.
The Importance of Fleet Data
Having all your data in one place allows you to easily analyze the history of your fleet operations. This can help to predict vehicle replacement, calculate future projections, estimate spending to assist with budgeting and much more. When your historical and current data is kept in a fleet and asset management software, this allows you to:
Stay ahead of fleet maintenance
Stay up to date with maintenance by planning repairs and downtime effectively. Track things like vehicle location, fuel management and other planned maintenance. Automatically alert your team when action is needed on work orders and control technician productivity with the ability to track time spent on repairs.
Streamline fleet workflows
Quickly create estimates for service or work orders while gathering important data. You and your team can receive email alerts for scheduled tasks and approaching deadlines. Managers can keep a finger on the pulse of what is happening in all aspects of fleet management.
Centralize your asset management process
Track and manage fixed assets and inventory items. Track purchases, vendors, life cycle, depreciation, replacement dates and more. Quickly answer who has what, when it is due back and how many are in stock. This enables you to stay up to date with your on-hand inventory and avoid ordering too much.
Better predict budget
With all your data in one place, you can easily view budgetary discrepancies and get a clear view of recurring issues that are creating unnecessary costs.
Our experience shows that although there are many commonalities on how fleets typically operate, the majority of medium to larger organizations have policies and processes in place that are unique to them. There is a huge need for fleet and asset management software to help improve existing processes and make the fleet management process organization more efficient and productive.
If you are interested in ditching spreadsheets and improving your current processes with fleet and asset management software, contact us today!
No matter what type of industry you are a part of, Collective Data’s fleet, asset and inventory management software can be configured to match your internal processes and organizational needs. Contact us to see how Collective Data can work within your organization to help reduce downtime, reduce unnecessary spending, save your employees time and help to better manage your fleet, assets and inventory.